Plus Districts
In order to start a new school year with School Loop, a number of tasks must be performed. For our part, we will prepare your sites by archiving old data in preparation for the data imports for the new school year. Typically we take this action about 5 to 7 days before the start of the school year for students, but can do it on whatever date your district requests. The required tasks for the district are listed below.
The Tasks
TASK #1:
Complete the online “New Year Transition” form: New Year Transition
Who: Distict Administrator or Implementation Leader
When: Please provide this information ASAP after receiving your New Year Tasks email message
TASK #2:
Update Sloopy files for the new school year: Yearly Update
Who: Sloopy Installer
When: As soon as possible
TASK #3:
Restart the automated task that runs Sloopy on a nightly basis.
Who: Sloopy Installer
When: After completing Task #2
TASK #4:
Configure School Settings for all sites - "Terms" and "Access Registration Managment". Please note that District Admins configure settings globally for all schools.
District Admin Global Settings:
For an overview of school settings follow this link: School Settings
To configure settings globally: Global Settings
Alternately, to configure setting per school site:
For an overview of school settings follow this link: Settings Overview
To set Terms: Term Settings
For Access Registration Management settings: Access and Registration Management
Who: Distict Administrator or Implementation Leader
When: Immediately after your first import for the new school year
TASK #5:
Spot check your first data imports for the new school year: Verify Imports
Who: Distict Administrator or Implementation Leader
When: After Completing Test #4
TASK #6:
Register new users: Register Users
If your district is using School Loop's Directory Service Integration, follow this link instead: Activate Accounts
Who: Distict Administrator or Implementation Leader
When: After completing Steps #1 - #5
Clean House
When the above tasks have been completed, School Loop highly recommends that you clean house by deleting unused accounts for Principals, APs, Staff, Associates, and Sys Admins.
Recycled Teacher IDs
Once an ID is in our system, changes made to the name or other account information in the SIS will not update in School Loop. Therefore, if your district reuses old teacher IDs, you will need to give us a list of teacher IDs that are no longer being used so we can disable them before the ID is issued to a new teacher.
