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Groups
Applies To: Plus Grade, Plus Portal, Standard

School Loop Groups are a helpful medium to collaborate with others. They allow you to plan and implement projects, carry on discussions, and share resources. School Loop Group membership can consist of any teacher or staff member in the school. For School Loop Plus, students and parents may also be made members of a group. Example uses of groups include extra curricular activities, special interest groups, departments, curriculum planning, and parent organizations.

Creating Groups

3-23-2013 2-10-34 PM.pngAll groups must have a staff sponsor. Any teacher or staff member in the school can create a group.

  1. Click the Group icon at the top of any page in your portal
  2. Click the Create Group button
  3. Enter a name and a description
  4. Check the option to make the Group District-wide if desired
  5. Click the blue Create button

Add, Remove or View Members of a Group

The membership of a group can be comprised of anyone with a registered School Loop account. You can bring in individuals from outside the school community making them an Associate, a role with Group privileges but no access to student information.

Any member of a group can add other members, making the maintenance of group membership a shared responsibility. All persons who are added or removed will display on the Membership Tools page along with the group member who added or removed them. The Membership Tools page is accessed by clicking the Members (View, Add or Remove) link in the Toolbox on the group's homepage. You can view former members by clicking the View Former Members button at the top right of the Membership Tools page. This allows the maintenance of the group roster and everyone's actions to be public record.

To Add Members:

  1. Click the Group Membership link in the group toolbox.
  2. Click the Add Members button on top of the page.
  3. Click the letter tab of the person's last name on the left hand side of the page or use the Look Up link on the right side of the page and begin typing their name.  The autofill feature will bring up names you can choose from to select their name.  You may choose multiple recipients.
  4. Click the Add button at the top or bottom of the page

    add members.png

To Remove Members:

  1. Click the Group Membership link in the group toolbox.
  2. Check the box to the left of each persons name you wish to remove.
  3. Click the Remove Selected button on the top of the page.
  4. Click the Remove button.

Calendar

The Group calendar is located at the top left of the Group homepage.  It displays the events published for that group.  Click on any date with a blue number to see the events for that day.  Click on or at the top of the calendar to move forward or backward by month.  This will allow you to view all events, past and future for your group.

Group members can add events by clicking Add Event at the bottom of the calendar.  They can also request that their events be published to the school's homepage if the school uses the School Loop website feature. Click the Request Addition to Homepage box in the Audience column on the left hand side of the New Event Publication page.

News and Events

When a member posts an event or news for the group, it appears on every member's Portal Page as well as on the group homepage. If using School Loop for the school's website, members may request that group news and events be added to the school’s homepage calendar. These requests must be approved by the school webmaster.

Projects

A group project can be started by any member of the group. Projects are essentially a special type of discussion with a specific time frame such as meeting times and deadlines. Projects can be used to create an organizational structure for groups when tackling large topics, such as WASC or textbook adoption.

To create a project just click the blue Start Project button and fill in the details. Group projects are listed on each member’s portal homepage.

Discussions

All Group discussion threads appear in the Discussion area of each member’s portal. All members of the group may read and reply to any or all group discussions. All members of the group receive an email message with each new discussion post or reply to a post unless they opt out of email replies for that group's discussions. Members may opt out of email replies from the group homepage by clicking the View All button in the discussion section. Click the radio button for opting out.  Click here for more detailed information about School Loop Discussions.

Locker

Like all School Loop lockers, files and links may be stored and organized into folders. The group locker is for the mutual benefit of all its members who may upload and access all resources in the locker. To add resources to the group locker, use the Save Resources button and then choose to add a file, link, or folder from the drop menu.

Send LoopMail to Group

This link opens a new message form with all group members automatically added to the BCC field. This feature is available to teachers, staff, principals, assistant principals, and sys admins.

Note: Send LoopMail to Group is not available for District-wide groups.

Deleting Groups

Administrators and the group’s creator are the only persons who can delete a group. The Delete Group option will appear in the group Toolbox of those individuals. delete group.png