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GB3 Scenario III
Applies To: Plus Grade

Weighted Average From Multiple Gradebooks

Goal: Create two or more separate gradebooks and generate a cumulative grade that consists of the weighted averages from the separate gradebooks.

Example: I teach a semester-long course, but need two separate quarter gradebooks. The semester grade is based on 40% from quarter 1 and 60% from quarter 2.

Create Your Gradebooks

In this scenario you will need to create three gradebooks: two quarter long gradebooks and one special gradebook for calculating the first semester grade. The image below illustrates how these gradebooks should be created.


The Semester 1 gradebook will be used to import the averages for each student from both the Quarter 1 and Quarter 2 gradebooks. As such, its date span only needs to be the minimum possible of 2 days, but you may choose to set the dates as you please.

To create these gradebooks, hover over the Course Center menu on the navigation bar of your Portal homepage and choose one of your courses from the pull down menu that appears.

Since School Loop starts you off with a default gradebook, it's easiest to make this the first of your separate gradebooks by simply editing the name and date range. Click the Edit link next the name of the default gradebook in the Course Center.

To create additional gradebooks:

  1. In the Gradebooks section click the Add New Gradebook button.
  2. On the next page, enter a name for your gradebook. We recommend that you include the term (e.g. Algebra I Q2.)
  3. Set the Start and End dates to correspond to the first and last day of the grading period.
  4. Click Submit.

Be sure to give each gradebook an appropriate name and be careful that the start and end dates are accurate for each term.

Hint: We recommend that you run your gradebooks back-to-back without any days between gradebooks. For example, if the 2nd quarter starts on November 12, you should end the previous gradebook on November 11.

Cumulative Grade Setup

For this scenario, our Semester 1 gradebook will have two assignments, each of which will contain the grade from one of the two quarter gradebooks. Given the weighting of 40% and 60%, we'll make the assignments worth 40 and 60 points respectively so that we achieve our desired weighting without using the weighting feature of the gradebook. In a more complex scenario, the use of the gradebook weighting feature may be desirable.

After creating the two assignments -- let's call them Q1 Grade and Q2 Grade -- click the assignment titles in the gradebook to access the Assignment Scoresheet. Use the Import Gradebook Scores drop menu to select the appropriate gradebook as the source. When you import the scores from another gradebook, the cell value will equal the student's percent score from the imported gradebook times the maximum value of the assignment. For example, the Q1 Grade assignment in our example is worth 40 points and let's assume the student's average from the Quarter 1 gradebook is 75%. In this case, importing scores from Quarter 1 will cause the cell to populate with a value of 30 points (40 point maximum X 0.75).

Variation: Final Exam Included in Semester Grade Calculation

If your final semester grade must be calculated using the final exam in addition to the quarter grades, then add a final exam assignment to the Semester 1 gradebook. Depending on your needs, it may be best to use weighting for the Semester 1 gradebook (see Scenario IV for an example). However, it's also possible to achieve the desired weighting by adjusting the point value of the assignments. For example, let's assume the final grade is to be calculated using 40% for each of the two quarters and 20% for the final exam -- let's also assume that your final exam is worth 150 points. In this example, the two assignments for the quarter grades should be worth 300 points each (300/300/150 matches the 40/40/20 weighting scheme).


Gradebook Settings

Keep in mind that each gradebook can have its own unique settings so it is important that you check the settings for each gradebook created.

Grade Export

For those using School Loop's Grade Export (an optional feature in School Loop Plus), you should also keep in mind that you will have the option to choose any of your gradebooks as the source of grades to submit. When submitting grades for second quarter, for example, be sure to select your second quarter gradebook as the source of grades. Some schools require multiple grades per student for certain marking periods (e.g. a second quarter grade and a semester grade). Multiple gradebooks makes such submissions a snap since our system allows you to choose different gradebooks as the source for the various grades you need to submit.

Publishing Grades

Parents and students will only see the grades you publish. When publishing from multiple gradebooks over the course of a term, students and parents will see a "Current Grades" progress report, which consists of the grades you publish from the current gradebook. If you had published grades from other gradebooks, those progress reports are available to students, parents and teachers via the All Progress Reports menu when viewing the current progress report.