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Gradebook Scenario I

Multiple Gradebooks With No Cumulative Grade

Goal: Create two or more separate gradebooks. A cumulative grade is not required.

Example: I teach a year long class but I need a gradebook for each semester.

Create Your Gradebooks

In this scenario you will need to create 2 gradebooks - One for each semester. The image below illustrates how these gradebooks should be created.


To create these gradebooks, hover over the Gradebook menu on the navigation bar of your Portal homepage and choose the Add/Edit option for one of your courses from the pull down menu that appears.

Since School Loop starts you off with a default gradebook, it's easiest to make this the first of your separate gradebooks by simply editing the name and the date range. Click the Edit link next the name of the default gradebook. If you have already published grades in this gradebook, remember to republish after editing the date range.

To create additional gradebooks:

  1. Click the Add New Gradebook button.
  2. On the next page, enter a name for your gradebook. We recommend that you include the term (e.g. Algebra I Semester 1).
  3. Set the Start and End dates to correspond to the first and last day of the grading period.
  4. Click Submit.

Be sure to give each gradebook an appropriate name and be careful that the start and end dates are accurate for each term.

Hint: We recommend that you run your gradebooks back-to-back without any days between gradebooks. For example, if the 2nd Semester starts on January 12, you should end the previous gradebook on January 11.


Gradebook Settings

Keep in mind that each gradebook can have its own unique settings so it is important that you check the settings for each gradebook created.

Grade Export

For those using School Loop's Grade Export (an optional feature in School Loop Plus), you should also keep in mind that you will have the option to choose any of your gradebooks as the source of grades to submit. When submitting grades for second semester, for example, be sure to select your second semester gradebook as the source of grades. Some schools require multiple grades per student for certain marking periods (e.g. a second quarter grade and a semester grade). Multiple gradebooks makes such submissions a snap since our system allows you to choose different gradebooks as the source for the various grades you need to submit.

Publishing Grades

Parents and students will only see the grades you publish. When publishing from multiple gradebooks over the course of a term, students and parents will see a "Current Grades" progress report, which consists of the grades you publish from the current gradebook. If you had published grades from other gradebooks, those progress reports are available to students, parents and teachers via the All Progress Reports menu when viewing the current progress report.