About Merging Rosters for Teachers
At the beginning of a term, teachers may want to move sections from one course center to another to consolidate their students. The Merge tool allows them to do this as well as view the students in each section, and change course names. However, once a teacher has entered assignments and grades, they are no longer able to move sections on their own.
As a System Admin, you are able to move the sections for the teachers as long as they are willing to reenter their content. The principle behind this is that content stays with the course center in which it was created. If you move a section out of the course center, you are moving it away from any existing assignments or grades that have already been entered.
Click a teacher's name in the Teachers list to get to their Account Management page. From the account management page click Schedule.
Note: Do not Auto Login to the teacher's account and use the Manage Sections link. You will not be able to move sections if assignments/grades have been entered by the teacher.
Moving and Merging Sections
From the Manage Sections page, click Move & Merge next to the section to be moved.
Selecting Move & Merge will take you to the Section Manager: Move Section page. You will see the section that you have chosen to merge and a list of course centers into which you can move it. Click the button next to the course you want to move the section into and then click Submit. The students will now display in that course center and in that gradebook.
NOTE - If merging an inactive section with an active section, always move the Active section into the course center of the Inactive Section.
Course ID Changes
Occasionally you may have to change a course ID in your SIS in the middle of the school year. When this happens, students will be dropped from the sections in the old Course, and will be added to a new Course Center in School Loop. Because they are in a new course center, the students will no longer be associated with the assignments and grades from the old course center.
The remedy is to move the sections from the new course center, back into the old course center and then hide the new empty course center.
Note: If the period numbers changed in the new sections, then the old period numbers will continue to show in the gradebook unless the old dropped sections are moved out of the old course center. In that case, you can move the dropped sections to the new course center or to a course center you've created for this purpose.
Creating a New Course Center
In some cases a teacher may want to unmerge sections from one course center into two or more. This would be done if the teacher wants to create separate gradebooks for the sections, each with their own assignments, and/or gradebook settings. In these cases a new course center will need to be created for the sections to be moved.
Teachers cannot create new course centers but as a System Admin, you can. Click Create New Course Center on the top left of the Manage Sections page. Enter the course center name and click submit.
After creating the new course center, use the Move & Merge link to move the sections.